Canadian Payroll Services
Managing payroll in Canada is complicated. Setting up new employees, calculating payroll withholdings, paying your employees, remitting source deductions, and year-end payroll tax filings can be a pain. Our full service payroll is here to simplify it.
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Using a payroll service provider brings many benefits to your business. One of the biggest is the time savings. Outsourcing payroll tasks can save you 60 to 120 hours a year so you can focus on what matters most to your business. That’s a lot of administrative relief for small business owners who wear many hats.
Accuracy and compliance
Accuracy and compliance are two more big benefits. We are a professional payroll provider with the expertise to run payroll calculations correctly and stay up to date with changing tax laws. That reduces the risk of errors which can cost you penalties and employee dissatisfaction. Compliance with government regulations is also taken care of so you can focus on growth and development.
Great client support
We offer great client support because we understand that payroll issues need to be resolved quickly to minimize disruption. We’re responsive to payroll questions and provide guidance when needed. Our customer support team is knowledgeable in Canadian payroll regulations so issues get resolved fast and accurately.
Employee self-service portal
We offer employee self-service portals so employees can access pay info and update their personal info, making it more transparent and efficient. That’s great for the employee and reduces your administrative burden.
Payroll solution for small businesses
We provide payroll services, specifically for small businesses. Our full service payroll simplifies the payroll process for a small business with ease of working with us and great customer support. We do all the payroll calculations and deductions, pay employees via direct deposit, and remit payroll taxes to reduce the administrative burden and ensure compliance. Direct deposit, online paystubs, automated payroll processing and T4s are included so your small business payroll is all taken care of.
Our Canadian Payroll Services Include:
- Process payroll bi-weekly, semi-monthly, or monthly
- Employee online access to paystubs and T4 slips
- Pay employees via direct deposit
- Remit payroll source deductions on your behalf
- New hires setup
- Employee time tracking
- Assist with employee termination and Record of Employment (ROE)
- Workers’ compensation premiums calculation and filing (WSIB, WCB, WorkSafeBC)
- Employer Health Tax (EHT) calculation and filing
- Annual T4 and T4A preparation and tax filing
What Our Clients Are Saying About Us
We’re one of the best payroll service providers in Canada. But don’t just take our word for it, here is what some of our clients have to say:
Why Use a Payroll Service Provider?
Payroll service providers simplify the payroll process for a small business so you get accurate calculations and timely payments to your employees. This includes calculating wages, withholding automated payroll taxes and complying with various employment regulations. Canadian employers must manage payroll in compliance with tax and employment laws to avoid costly errors and legal implications. The complexity of these tasks makes small businesses consider outsourcing payroll.
A payroll service provider can help you handle the complicated payroll process, from paying employees to filing payroll taxes with the Canada Revenue Agency (CRA). It’s not only compliance but it also reduces the administrative burden on you. Payroll management is key to satisfied employees and to avoid penalties.
Outsourcing payroll services can take the load off your human resources department. Working with a provider who uses payroll software with automated payroll features can streamline your payroll processes so you can focus on running the business. Choosing the right payroll provider is an important business decision.
Understanding Payroll Tax Compliance
Compliance with the Canada Revenue Agency is key to good payroll management in Canada. Employers must set up a payroll account and manage employee info, including social insurance numbers and TD1 tax forms. This ensures payroll taxes get calculated and submitted accurately and no legal issues or penalties.
Employers also have to manage deductions based on employment status, which includes contributions to the Canada Pension Plan (CPP) and Employment Insurance (EI). Accurate calculation of these deductions is key to compliance and avoiding costly mistakes. Payroll software, such as Quickbooks payroll, and payroll automation compliance features can help you comply with federal and provincial payroll regulations making the process easier.
Staying up to date with changing tax laws and regulations is key to avoiding compliance errors. Having a payroll outsourcing team can give you insights to payroll costs, tax summaries and salary/wage per employee via payroll reports so you can plan better and make informed decisions. The expertise from the right payroll service provider helps you meet your payroll tax filing obligations.
Changing Payroll Providers: What You Need to Know
Changing payroll providers can be daunting but knowing the process makes it easier. First step is to notify your current provider with the required notice period which is usually 30 days depending on your contract. That way you have a clear transition timeline and no disruptions to payroll processing.
Clear communication with your current payroll provider is key so they don’t file any year-end payroll reports after you’ve transitioned. This prevents any complications and ensures a clean break. Also, you should compile all existing employee data and payroll data from the HR software or accounting software that your current provider is using to ensure there are no interruptions on the payroll processes.
Also, knowing what support you’ll get from your new provider during the transition makes the switch smoother. Following these steps will help you switch payroll providers smoothly and accurately.
Looking for a Payroll Service Provider?
We’ve got you covered! Contact us for a consultation. We’ll go over your situation and provide you with a free quote during the call.
Frequently Asked Questions
Here's a list of commonly asked questions about our payroll services.
Payroll is required if you have employees working for your business. Some businesses have “independent contractors” who should be considered employees. All employees must be set up under the company’s payroll to comply with the CRA.
The cost of payroll depends on several factors, such as the number of employees, pay structure, and types of employment benefits such as health insurance. Contact us to get a custom quote for your situation.
There is no minimum number of employees required to use our payroll service. You can use our payroll service if you have 1 employee on payroll. Please note that we do not provide international payroll service as the payroll regulations are different for businesses outside of Canada.
Absolutely not. You can cancel the payroll services at any time with 20 days notice. We want you to stay with us because you love our service not because we’ve got you locked in a contract.
Choosing the right payroll service for your business involves several key factors. First, determine the cost of the payroll service to your business and your budget. Balance the cost with the services offered so you get the best value for your money.
Next, determine how much control you want over the payroll process. Some businesses want more hands-on control, others want to outsource more. Knowing your comfort level with payroll will help you choose the right service.
Also, check the reputation of the payroll provider to ensure reliability and compliance. A provider with a good track record will give you peace of mind and reduce errors. Responsive customer support is key.
One common payroll mistake is misclassifying employees which can lead to incorrect payments and legal issues. Making sure employees are classified correctly is key to running payroll accurately.
Miscalculating employee pay is another common issue that can cause frustration and take a lot of time to fix. Properly tracking employee hours and overtime is key to prevent incorrect payments. Not reporting all forms of taxable compensation such as stock options or rewards can also lead to tax penalties.
Unorganized payroll records can lead to missed payments and long investigations into errors. Having clear payroll policies and organized records will help minimize these risks. Knowing these common mistakes and being proactive will ensure smooth payroll and compliance.
